Lennox Paton, one of The Bahamas’ largest commercial law firms is looking for bright, committed and motivated candidates to help us continue to provide exceptional value to our domestic and international clients.
Legal Administrative Assistant
To perform administrative duties for attorneys in the Financial Services Group; the position requires familiarity with legal documents, terminology and procedures, excellent secretarial skills, attention to detail and accuracy in executing assignments; excellent organizational and time management skills and the ability to multitask in various functions; effective communication (oral & written) and interpersonal skills; computer skills, positive outlook and able to partner with team members.
Essential Duties:
- Provide confidential administrative support to attorneys
- Perform a wide variety of typing assignments requiring knowledge of legal terminology
- Drafting legal documents and correspondence
- Preparation and filing of legal documents with government agencies and regulatory bodies in accordance with statutory and/or regulatory requirements
- Filing of correspondence and other records according to established procedure
- Preparation of notices, minutes and resolutions
- Transcribe notes from meetings
- Enter billable time for attorneys in TABS
- Prepare and assist with monthly invoicing
- Open, save and distribute incoming documents and correspondence
- Filing and retrieving of documents
- Work cooperatively with other employees, clients, government agencies and regulatory bodies
Other:
- Experience working in a legal environment
- Experience with Business license application and registration with National Insurance
- Experience with the Department of Immigration
- Adept in the preparation of administrative correspondence
- Proficient in the use of Microsoft Word, Excel, Outlook and Power Point
- Good working knowledge of filing systems, document database systems, general office procedure, and use of office equipment
Required Qualifications:
- Minimum Associate’s Degree or Paralegal Certificate
- Must have minimum of three years’ in similar role
- Must be conscientious, thorough, organized, efficient and extremely detail oriented
- Must be able to recognize and execute time sensitive transactions
- Must have excellent time management skills and the ability to multi-task and prioritize work
- Must have good client liaison skills
- Must have excellent oral and written communication skills
- Require minimum supervision
Interested persons must submit a current resume no later than October 4, 2024, to HRManager@lennoxpaton.com.
No telephone calls accepted. Candidates short listed for interviews will be contacted by October 11, 2024.